Now that you have completed the setup for split billing for your organization, it is time to create split billing agreements for each of your employees who are entitled to reimbursement of their electricity cost for charging at home.
In this how to we will guide you through the creation of these agreements and the steps to be taken by the employee to confirm the payment details and agreement.
A Split billing agreement consists of 2 parts:
• The agreement is initiated in the dashboard by the employer.
• Once forwarded to the employee, he/she completes with the necessary information.
After confirmation, the agreement becomes immediately active.
Part 1: Set up the agreement by the Employer
Login to the dashboard (https://dashboard.smappee.net).
Select the board “Split billing” from the menu on the left.
Choose “Add agreement”
As the employer, you are required to fill out :
a. Employee's email address
b. Reimbursement rate (more info : Split billing mandated maximum tariffs (Belgium) – Support)
c. Employee's first & last name
All other information, is optional for the employer, as it includes personal information s.a. IBAN code of his personal bank account, this information will be completed by the employee in a later step.
Click “Add agreement" upon which the employee will automatically receive an email to complete their details.
Once the agreement has been sent to your employee for confirmation, it will appear in your dashboard with the status “pending.”
See below:
After your employee confirms the agreement, the status will update to “active.”
Part 2: Confirming all details by the Employee
As the employee : you will receive an email with the subject "Confirm your payment details" to verify everything and confirm the contract.
An example of this confirmation email looks like this :
Click on confirm or the link in the email and fill in the required details:
Now, you're all set!
Now it's up to Smappee Services to send a monthly invoice to the employer and ensure all employees are reimbursed monthly.
Note for the employee :
Once all above steps have been completed, the session activation method in the configuration of your charging station will automatically be set to 'Authenticated (Split Billing)'.
Therefore unauthenticated charging will not work for other members of your household.
If a partner or another household member uses your charging station, they must also swipe and charge with their own charge card.
Make sure this charge card is whitelisted on your charger; otherwise, it will not be accepted.
More info on whitelisting here : How do I activate Whitelisting with a Smappee Smart Charge Card or other RFID card? – Support