Only applicable for Belgium.
On December 5, 2024, the Belgian government announced the maximum reimbursement tariffs that must be used for split billing.
Starting January 1, 2025, employers will be required to adhere to these mandated tariffs.
Until now, we recommended that employers use the CREG rates when determining reimbursement tariffs, but compliance was not mandatory. This lack of obligation resulted in some employees receiving minimal reimbursements while others received significantly more.
For tariffs established before January 1, 2025, a certain level of flexibility will be applied.
From January 1, 2025, the maximum reimbursement tariffs will be based on quarterly CREG rates, determined per region or nationally.
To understand the maximum tariffs you can set for your employees, please consult the following document: Belgian Government Document on Maximum Tariffs.
Please note that these maximum tariffs will change quarterly. Updates will be communicated by the Belgian government through an addendum linked to the document above.
Smappee has added new features to the splitbilling card in the Smappee Dashboard.
These new features ensure a smooth and efficient way of work to set the rates correctly.
1. Add tags to the splitbilling agreements
To start you select the desired splitbilling agreements, that need to receive the same tag, f.i. Flemish region.
When you select an agreement, a new button will appear ‘Update selection’, when you click this button you have the option to add ‘Tags’.
A new menu will appear, where you enter the value of the Tag.
In our example we will use ‘Flemish region’, if the Tag does not yet exist; you will have the option to create it.
After creating the Tag, you click on ‘Update for the selection’.
Once you’ve confirmed, you will see that the Tag appears next to the selected splitbilling agreement.
After creating the Tag, you can also filter on Tags, this makes it easy to find the agreements for this specific tag.
Now that we created the necessary tags, we can continue with retro-actively correct the rates of the charging sessions.
2. Correct the reimbursement rates, for all the sessions during the month
Before starting the process, it is important that you know the rates that need to be applied, depending on the region.
The circular note shows the prices for Q1 of 2025 on this note an addendum will be created each quarter to announce the news reimbursement rates.
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Now how do you go about correcting the rates?
First you select the desired agreement(s), the button ‘Update selection’ will appear and now we select ‘Update reimbursement rate’.
A new menu will appear, here we can adjust the reimbursement rate and decide whether we just want to change the general rate for the selected agreement(s) or whether we want to retro-actively change the rates.
Only sessions that have yet to be invoiced, can be retro-actively changed!
Enter the rate for the Flemish region and if needed also select ‘Update past sessions’
Now the rate of the agreement has been adjusted, but also all the charging sessions have been recalculated.
This process is to be repeated for each Belgian region and their corresponding rates.